1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Summer BreakSpot Challenge Awards from Florida Department of Agriculture and Consumer Affairs for our Summer Feeding Program - Dr. Beverly Girard

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

Outstanding Design Citation - Sarasota High School

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Tracy Roelle - support of testing Opt Out

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Jane Goodwin
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the February 2, 2016 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: BoardReport February 16, 2016 (Regularrev).pdf
Attachment: Board February 16, 2016 (Addendum 1).pdf

AGREEMENTS/CONTRACTS

8. APPROVAL OF THE CONTRACT BETWEEN CHILDREN'S THERAPY WORKS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The Individuals with Disabilities Education Act IDEA (2004) requires school districts to set aside a proportional share of their Federal IDEA funds to provide services to students with disabilities enrolled in private schools by their parent, including McKay Scholarship students. The services most requested by private schools are speech therapy, occupational therapy and physical therapy. Since the district does not have direct hire staff available to provide these services, contracts with private vendors like Children's Therapy Works are being implemented to meet this requirement. The total contract amount not to exceed $95,000.00.

Recommendation
That the contract between Children's Therapy Works and the School Board of Sarasota County, Florida, be approved as presented.

9. APPROVAL OF MEMORANDUM OF UNDERSTANDING - COLLEGIATE HIGH SCHOOL PROGRAM DISTRICT BOARD OF TRUSTEES OF STATE COLLEGE OF FLORIDA, MANATEE-SARASOTA AND SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This Memorandum of Understanding ("Agreement") forms the agreement between the District Board of Trustees of State College of Florida, Manatee-Sarasota ("SCF") and the School Board of Sarasota County, FL ("District") to establish one or more collegiate high school programs in accordance with s1007.273, Florida Statues. The parties agree to cooperate to offer an option for public school students in grade 11 or grade 12 participation in the program, for at least 1 full school year, to earn CAPE industry certifications pursuant to s. 1008.44, Florida Statues, and to successfully complete 30 credit hours through the dual enrollment program under s. 1007.271, Florida Statues towards the first year of college for an associate's degree or baccalaureate degree while enrolled in the program.

Recommendation
That the Memorandum of Understanding - Collegiate High School Program District Board of Trustees of State College of Florida, Manatee-Sarasota and School Board of Sarasota County, Florida be approved as presented.

Attachment: Collegiate High School Program 2-16-16.pdf

GRANTS

10. APPROVAL OF THE SAY "NO" TO BULLYING AND "YES" TO HEALTHY RELATIONSHIPS GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BRENTWOOD ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $5,000 will allow a teaching artist to help Brentwood Elementary School students prevent bullying.

Recommendation
That the Say "No" to Bullying and "Yes" to Healthy Relationships grant proposal be approved.

Attachment: No to Bullying.pdf

11. APPROVAL OF THE ALTA VISTA MEDIA CENTER SUPPORT GRANT PROPOSAL TO THE LAURA BUSH FOUNDATION FOR AMERICA'S LIBRARIES

Description
COMPETITIVE: Grant funds of $7,000 will support the Alta Vista Media Center by providing books and other materials.

Recommendation
That the Alta Vista Media Center grant proposal be approved.

Attachment: Laura Bush -EEB.pdf

12. APPROVAL OF THE SUPPORT FOR MIDDLE SCHOOL ORCHESTRA PROGRAMS AND ARTS INTEGRATED PROFESSIONAL DEVELOPMENT PROPOSAL TO DESIGNING DAUGHTERS OF SARASOTA FOR WOODLAND AND VENICE MIDDLE SCHOOLS

Description
NON-COMPETITIVE: Grant funds of $5,000 will support staffing for orchestra programs at Venice and Woodland Middle Schools as well as professional development opportunities in arts integration.

Recommendation
That the Support for Middle School Orchestra Programs and Arts Integrated Professional Development grant be approved.

Attachment: MS Orchestra Support.pdf

FIELD TRIPS

13. APPROVAL OF NORTH PORT HIGH'S ORCHESTRA TO VISIT ROME, ITALY ON MARCH 11-17, 2017

Description
The students will have the opportunity to learn about the rich historical background of their musical genre as well as visiting museums of different types of instruments and performing at historical venues.

Recommendation
That the field trip for North Port High's Orchestra to visit Rome, Italy on March 11-17, 2017, be approved as presented.

14. APPROVAL OF BOOKER HIGH VISUAL PERFORMING ART STUDENTS TO ATTEND NATIONAL HIGH SCHOOL DANCE FESTIVAL IN PITTSBURG, PENNSYLVANIA ON MARCH 2-6, 2016

Description
Students will attend classes from working dance professionals in various genres including ballet, modern, jazz, world dance and somatic movement.

Recommendation
That the field trip for Booker High Visual Performing Art Students to attend the National High School Dance Festival in Pittsburg, Pennsylvania on March 2-6, 2016, be approved as presented.

CONSTRUCTION

15. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BAY HAVEN SCHOOL OF BASICES PLUS ADDTION AND RENOVATION PROJECT

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment #18. The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc2-16-2016_ProjCompl+FinalConPymt-#18_BayHaven.pdf

16. APPROVAL OF AMENDEMENT #5 WITH HARVARD JOLLY ARCHITECTURE FOR SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT

Description
The scope of work for amendment #5 shall include additional services work associated with: Task #1-Support school staff in the identification and selection of furniture for the Media Center, Media Center Café area, the Career Center and Reception area adjacent to the Career Center in Building #1 as part of the overall renovation of this building. Task #2-Insure all furniture identified and selected is on state contracts of piggy back contracts to insure the best pricing available is obtained.

Recommendation
That Amendment #5 to the Agreement dated May 1, 2012, with Harvard Jolly Architecture for Sarasota High School Renovation and New Construction project, be approved as presented.

Attachment: BAIenc2-16-2016_ArchAmend5-SHS.pdf

17. APPROVAL OF ARCHITECT/ENGINEER RANKINGS FOR THE VENICE MIDDLE SCHOOL HVAC RENOVATION AND BUILDING UPGRADE PROJECT

Description
The project's scope of work shall include design and construction administration for replacement of the complete HVAC system and the renovation of all affected spaces. The project will be multi-phased. On 12/1/2015, the Professional Services Selection Committee (PSSC) met to select an architect/engineer for this project. The PSSC has ranked them in accordance with Board policy. The project budget is approximately $12,000,000.00. Funds for this project are available in the capital budget account.

Recommendation
That the rankings of architect/engineer for the Venice Middle School HVAC Renovation and Building Upgrade project be accepted as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc2-16-2016_ApprovalOfRankings_Architect-VMSHVACReno&BldgUpgrade.pdf

18. APPROVAL OF CONTRACTS WITH THE THREE(3) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES-PLAN REVIEW SERVICES FOR A PERIOD OF THREE (3)-YEARS

Description
The scope shall be to provide civil engineering plan review services for the District's Permitting Division for a period of three (3) top-ranked firms. The Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with representatives of [1] Jensen and Group Engineering Consultants, LLC, [2] Stantec Consulting Services, Inc. and [3] AM Engineering, Inc. and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $50,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the three (3)-top ranked firms for Civil Engineering Services-Plan Review for a period of three (3)-years be approved as presented.

19. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description
The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($25,230.90)in gross contract dollars. Included in these change orders is ($71,680.19)credit for a Direct Material Purchase; the corresponding Direct Material Purchase Order of ($67,575.65) result a net of $4,104.54 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc2-16-2016_CSD-COs.pdf

FINANCE

20. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING DECEMBER 31, 2015

Description
The Superintendent's Financial Statements for the month ending December 31, 2015, does not reflect any unexpected trends for the second quarter of the 2015-2016 fiscal year. Beginning December 2015, premiums for health insurance began to be deposited into the Internal Service Fund for the transition to self-insured. Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.

Recommendation
That the Superintendent's Financial Statements for the month ending December 31, 2015, be approved by the Board as presented.

Attachment: Dec 15 Budget Supers.pdf

JOB DESCRIPTIONS

21. APPROVAL OF REVISED JOB DESCRIPTION FOR PRE-SCHOOL/CHILD CARE AIDE

Description
The revised job description for Pre-School/Child Care Aide is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Pre-School/Child Care Aide as presented.

Attachment: Job 209 - Pre-School Child Care Aide.pdf

22. APPROVAL OF REVISED JOB DESCRIPTION FOR COORDINATOR, VOLUNTEER AND PARTNERSHIP PROGRAM

Description
The revised job description for Coordinator, Volunteer and Partnership Program is being presented for School Board approval.

Recommendation
That the School Board approve the revised job description for Coordinator, Volunteer and Partnership Program as presented.

Attachment: Job 242 - VPO Coordinator.pdf

23. APPROVAL OF REVISED JOB DESCRIPTION FOR PROGRAM EVALUATION & ASSESSMENT COORDINATOR

Description
The revised job description for Program Evaluation & Assessment Coordinator is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Program Evaluation & Assessment Coordinator as presented.

Attachment: Job 191 - ProgEvalAssessCoord.pdf

24. APPROVAL OF REVISED JOB DESCRIPTION FOR HEALTH SAFETY SPECIALIST

Description
The revised job description for Health Safety Specialist is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Health Safety Specialist as presented.

Attachment: Job 083 - HealthSftySpec.pdf

25. APPROVAL OF REVISED JOB DESCRIPTION FOR EXCEPTIONAL STUDENT EDUCATION COMPLIANCE LIAISON

Description
The job description for Exceptional Student Education Compliance Liaison is being presented to the School Board for approval.

Recommendation
That the School Board approve the job description for Exceptional Student Education Compliance Liaison as presented.

Attachment: Job 320 - ESE Compliance Liaison.pdf

26. NAMING OF THE NEW SARASOTA HIGH SCHOOL GYMNASIUM AFTER FORMER SARASOTA HIGH SCHOOL STUDENT, TEACHER, COACH AND ASSISTANT PRINCIPAL EDWARD F. HOWELL

Description
In accordance with Sarasota County School Board policy 8.55 - "Designation of School Facilities" newly constructed school facility shall be named using one of several criteria. One of those criteria is "in memory or in honor of a person who has made a significant contribution to our county, state, or nation". Mr. Edward F. Howell was a student, teacher, assistant principal, and coach at Sarasota High School for 45 years. Coach Howell had a profound impact on the lives of thousands of Sarasota High School students. This motion recommends the naming of the new Sarasota High School Gymnasium after Coach Howell.

Recommendation
That the naming of the new Sarasota High School Gymnasium after former student, teacher, coach and assistant principal Mr. Edward F. Howell be approved as presented.

Motions:
That the naming of the new Sarasota High School Gymnasium after former student, teacher, coach and assistant principal Mr. Edward F. Howell be approved as presented.	- PASS
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

27. APPROVAL OF THE MAKING SARASOTA #1 IN MATHEMATICS GRANT PROPOSAL TO THE CHARLES MARGERY BARANCIK FOUNDATION FOR ALL ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $619,144 will improve math instruction by providing training to all elementary math teachers.

Recommendation
That the Making Sarasota #1 in Mathematics grant proposal be approved.

Attachment: Math.pdf

Motions:
That the Making Sarasota #1 in Mathematics grant proposal be approved.	- PASS
Vote Results
Motion: Jane Goodwin
Second: Caroline Zucker
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

28. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Caroline Zucker recently saw the play "Trojan Women" at Booker High school and the Venice Symphony at Venice Performing Arts Center. She encouraged the public to attend any of the many wonderful music programs and plays our district has to offer.

29. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 3:43 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on February 16, 2016 and approved at the regular Board meeting on March 1, 2016.

_________________________               _________________________
Secretary                                                  Chair
Lori White                                                Shirley Brown